The Municipality of Stylida hereinafter referred to as “Data Controller” located in Melissia, Stylida, on Eleftheriou Venizelou & Thermopylae Streets, P.O. Box: 35300, telephone: 22383-50100, email: info@stylida.gr hereby wishes to inform you about the processing of personal data that takes place in the context of the provision of our services, and during your browsing on our website and on our social media pages.
Our priority is to process this data lawfully and to inform you fully and transparently about it. If you have any questions, please contact us at the contact details above.
General Information
1. What is personal data?
The term “personal data” (hereinafter referred to as “personal data” or “data”) refers to any information relating to an identified or identifiable natural person (“data subject”); an identifiable natural person is one whose identity can be established, directly or indirectly, in particular by reference to an identifier such as name, identification number, address, telephone number, but also by reference to one or more factors specific to physical, physiological, genetic, psychological, economic, cultural or social identity.
In short, it is any information related to and concerning a natural person, whether or not it immediately reveals his or her identity.
2. What is Processing of Personal Data?
Any operation or set of operations performed, with or without the use of automated means, on personal data or on sets of personal data, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or any other form of making available, alignment or combination, restriction, erasure or destruction.
That is, almost any action, from the moment a dbh is created to the moment it is destroyed (or completely anonymized), constitutes an act of processing.
The processing of dpx is a lawful act if it is performed within the framework set by the relevant legislation, i.e. the national law 4624/2019 and the European General Data Protection Regulation (GDPR) 679/2016/EU. At the same time, Law 3471/2006 on the protection of personal data and privacy in the electronic communications sector is in force and applicable.
3. Is the processing of personal data concerning you mandatory?
The provision of your data to us is sometimes mandatory and sometimes voluntary.
It usually becomes mandatory in cases where your data is necessary in order to provide you with our services, to fulfil a contract or to comply with legal requirements. If you do not provide it to us in these circumstances, it will probably be impossible for us to provide you with our services.
It becomes optional in cases where we request some of your data in order to improve/upgrade our services, to generate additional value from our communication with each other or to provide you with additional services, without affecting the basic purposes of processing.
In any case, we will inform you when processing is mandatory and when it is not. In the latter case, we will most likely ask you for your explicit consent to the relevant processing operations.
4. When and how do we collect your data?
We collect your data at the following times:
- When you agree to be contacted by us.
- When you contact us
- When you browse our website, through the use of cookies. For more information please refer to our terms of use.
By sending an email or filling in the contact form, we do not process your data for marketing purposes, only to respond to you appropriately.
Analysis of processing
1. Categories of personal data we process
The Data Controller collects and subsequently processes (stores, etc.) the following categories of personal data (dpc):
Identification and contact details:
- Name,
- Email address
- Message in free text format
2. Purposes of processing – lawful basis for processing
We collect and process the above categories of data for the following purposes:
- To provide you with our services,. Since the provision of our services does not constitute a contract of any kind, in particular where it is provided free of charge, the lawful basis for processing dpχ will be your explicit consent.
- To send you newsletters. In this case the lawful basis of processing will be your explicit consent.
- To ensure that you receive content relevant to our website through the use of cookies. In this case the legal basis for processing will be your explicit consent.
3. Recipients – processors
The above processing operations are in principle carried out within the premises of the Controller, with storage in its physical or digital archive.
Access to it is available to our staff and associates, who are bound by an explicit obligation of confidentiality, while some categories of data are subject to classified access.
For the rest, we inform you that the above categories of data are not transmitted to other categories of recipients and are not used for commercial purposes.
Please note that we will share information with third parties, usually service providers who perform certain functions and services on our behalf. These parties are designated as processors and will only be provided with the information necessary to perform the services on our behalf, but are not authorized to use this information for any other purpose. The processors are contractually bound to implement appropriate technical and organisational measures so that the processing complies with the requirements of data protection legislation and to ensure that your rights are protected.
4. Time and place of retention
The processing of data must be limited in time, for the time strictly necessary for the purposes of the processing.
We therefore specify below either the exact time of data retention or the criteria for determining the time.
- For the categories of data we collect from the contact forms, we will retain these data for 6 months after we stop contacting you unless you want them deleted immediately.
- For the categories of cookie data we will retain this data for up to 12 months where applicable.
Your data is stored on a server located in Lithuania.
5. Your rights
We process the above data in accordance with the above mentioned protection policy and of course we support and ensure the exercise of your rights through a corresponding procedure. In particular, you have the following rights:
- Right to be informed of all the above issues and any other issues concerning the processing of your data
- Right of access, i.e. the right to receive a copy of the data you have provided to us.
- Right of rectification, in case any data is or becomes inaccurate so that we can correct it.
- Right of portability only for the data we process under the contract
- Right to erasure. This right is subject to relevant restrictions relating mainly to the categories of data we hold under the contract or obligations under the law
- Right to restrict processing when:
- The accuracy of the personal data is contested by you and for a period of time that allows us to verify the accuracy of the personal data,
- the processing is unlawful and you object to the erasure of the personal data and request instead the restriction of its use,
- we no longer need the personal data for the aforementioned processing purposes, but the data are required by you for the establishment, exercise or maintenance of legal claims and in related cases
- Right to complain to the Data Protection Authority (dpa.gr) if you believe that we are in breach of the relevant dpa legislation in relation to your data
Cookies Policy – Log Files
1. Cookies Policy – Cookie Control
Cookies are files containing small amounts of data, which are used as anonymous unique identifiers. Cookies are sent to your browser by the websites you visit and are installed in the internal memory of your device.
Each web browser uses separate categories of cookies, which contain anonymous information in relation to the websites you visit and the devices you use at the time.
Cookies are used to make it easier for you to browse websites, to store your preferences and to improve the services provided to you.
Cookies are classified into categories depending on the purpose they serve.
On our website we use the following categories of cookies:
- necessary cookies
- performance cookies to obtain information about traffic and how users browse
- cookies to show personalised advertisements
2. Necessary cookies
The purpose of using these cookies is to help make a website usable by enabling basic functions such as page navigation and access to secure areas of the website. The website cannot function properly without them.
3. Performance cookies
The purpose of using these cookies is to help website owners understand how visitors interact with websites by collecting and reporting information anonymously.
4. Personalised advertising cookies
The purpose of using these cookies is to track visitors to websites. Their intention is to display advertisements to the individual user.
5. Control cookies
Through the browser you use, you can control and also configure how cookies are installed on the device you are using, as well as delete them.
In addition, you can control the categories of cookies installed on your device via the relevant panel that appears when you visit our website.
Read more about cookies in our terms of use.
6. Log Files
When you visit our website, our server records your IP address in a special file (log file). In addition the log files record information about the type of browser, URL, date and time of your visit.
This data is stored in order to monitor the security of networks and services against malicious actions that may threaten the information and the way we provide our services.
Right to modify the privacy policy
This privacy policy may be amended at any time and without prior notice. Committed to the principle of transparency, we are obliged and will inform you of any significant change to this policy so that you are always aware of how the relevant processing is carried out in order to keep you in control of your personal data at all times.
Contact
For any questions regarding this privacy policy, you may contact the Data Protection Officer as designated by the Data Controller at dpo@stylida.gr